Garage Door Solutions has implemented this written COVID-19 Prevention Program in order to ensure the safety of our garage door installation and service team, our affiliates, as well as our customers. Since our construction trade, garage door install and repair) was determined an “essential business” during the pandemic, it became important that our garage door trade work safely and efficiently in order to work toward being part of the solution. The requirements for establishing, implementing and maintaining an effective COVID-19 prevention program are contained in Title 8 of the California Code of Regulations, Section 3205 (T8 CCR 3205). Garage Door Solutions used the code to put together the best COVID protection plan available. The code consists of the following eleven elements:
- A communication system.
- Identification & evaluation of COVID-19 hazards
- Investigation & responding to COVID-19 cases in the workplace
- Correction of COVID-19 hazards
- Training & instructions
- Physical distancing
- Face coverings
- Other engineering controls, administrative controls & PPE
- Reporting, recordkeeping & access
- Exclusion for COVID-19 cases
- Return to work criteria
Proper use of this program requires the COVID 19 Prevention Program administrator of our establishment to carefully review the requirements and provisions listed within the program to assure compliance with regulatory standards.
Definitions
Aerosol-A tiny particle or droplet that’s suspended in the air.
Asymptomatic-Not showing any symptoms (signs of disease or illness). Some people without any symptoms still have and can spread the coronavirus. They’re asymptomatic, but contagious. Fever, cough, and shortness of breath are the main symptoms of COVID-19. Call your healthcare provider or a UVA clinic if you have any of the symptoms.
Centers for Disease Control (CDC)-The United States’ federal health protection organization.
Coronavirus-A family of related viruses. Many of them cause respiratory illnesses. Coronaviruses cause COVID-19, SARS, MERS, and some strains of influenza, or flu. The coronavirus that causes COVID-19 is officially called SARS-CoV-2, which stands for severe acute respiratory syndrome coronavirus 2.
COVID-19 means coronavirus disease, an infectious disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).
COVID-19 case means a person who:
- Has a positive “COVID-19 test” as defined in this section;
- Is subject to a COVID-19-related order to isolate issued by a local or state health official; or
- Has died due to Covid-19 in the determination of a local health department or per inclusion in the Covid-19 statistics of a county.
A person is no longer a “COVID-19 case” in this section when a licensed health care professional determines that the person does not have COVID-19, in accordance with recommendations made by the California Department of Public Health (CDPH) or the local health department pursuant to authority granted under the Health and Safety Code or Title 17, California Code of Regulations to CDPH or the local health department.
COVID-19 exposure means being within six feet of a COVID-19 case for a cumulative total of 15 minutes or greater in any 24-hour period within or overlapping with the “high-risk exposure period” defined by this section. This definition applies regardless of the use of face coverings.
COVID-19 hazard means exposure to potentially infectious material that may contain SARS-CoV-2, the virus that causes COVID-19. Potentially infectious materials include airborne droplets, small particle aerosols, and airborne droplet nuclei, which most commonly result from a person or persons exhaling, talking or vocalizing, coughing, sneezing, or procedures performed on persons which may aerosolize saliva or respiratory tract fluids, among other things. This also includes objects or surfaces that may be contaminated with SARS-CoV-2.
COVID-19 symptoms means fever of 100.4 degrees Fahrenheit or higher, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea, unless a licensed health care professional determines the person’s symptoms were caused by a known condition other than COVID-19.
COVID-19 test means a viral test for SARS-CoV-2 that is: (A) Approved by the United States Food and Drug Administration (FDA) or has an Emergency Use Authorization from the FDA to diagnose current infection with the SARS-CoV-2 virus; and (B) Administered in accordance with the FDA approval or the FDA Emergency Use Authorization as applicable.
Exposed workplace means any work location, working area, or common area at work used or accessed by a COVID-19 case during the high-risk period, including bathrooms, walkways, hallways, aisles, and break or eating areas, and waiting areas. The exposed workplace does not include buildings or facilities not entered by a COVID-19 case. (A) Effective January 1, 2021, the “exposed workplace” also includes but is not limited to the “worksite” of the COVID-19 case as defined by Labor Code section 6409.6(d)(5).
Face covering – means a tightly woven fabric or non-woven material with no visible holes or openings, which covers the nose and mouth.
High-risk exposure period means the following time period:
(A) For persons who develop COVID-19 symptoms: from two days before they first develop symptoms until 10 days after symptoms first appeared, and 24 hours have passed with no fever, without the use of fever-reducing medications, and symptoms have improved; or
(B) For persons who test positive who never develop COVID-19 symptoms: from two days before until ten days after the specimen for their first positive test for COVID-19 was collected.
N95 respirator-Unlike a surgical or cloth mask, N95 respirators (sometimes called N95 masks) are designed to prevent the wearer from breathing in tiny particles. When fit properly, they filter out at least 95% of large and small particles.
PPE-PPE Stands for personal protective equipment. This includes masks, face shields, gloves, gowns and other coverings that healthcare workers use to prevent the spread of infection to themselves and other patients.
Quarantine-Sometimes called “isolation.” Quarantines keep people away from each other to prevent the spread of disease. Stay-at-home orders are a type of quarantine.
Social distancing-Also called physical distancing. It means putting space between yourself and other people at all times. The goal is to slow down how fast an infection spreads. Stay-at-home orders are a way that the government can enforce social distancing.
The CDC recommends keeping at least six feet between you and others around you in public. Social distancing also includes avoiding crowds and groups in public.
Symptomatic-When a person shows signs of illness. For COVID-19, that includes cough, fever or shortness of breath.
COMMUNICATION – 3205 (c) (1)
Garage Door Solutions recognizes that open, two-way communication within our Garage Door Company and outside with garage customer vs employee communication is essential in implementing a safe environment. Garage Door Solution’s management and staff work to stay informed and up to date on health and safety issues, as well as follow the CDC guidelines to become an essentially safe, productive garage door install and repair workplace. The following system of communication is designed to facilitate a continuous flow of safety and health information between and within the Garage Door Solutions team, as well as the Garage Door Repair technician to customer communication. Pre-screening garage door jobsites and customer homesites to ensure safety consists of:
Who employees should report COVID-19 symptoms and possible hazards to, and how.
Example: Garage Door Solutions personnel are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below. If you have a specific question about this Plan or COVID-19, please ask your manager or supervisor. If they cannot answer the question, please contact human resources.
Employee’s ability to report possible COVID-19 exposures, and hazards without the fear of reprisal.
Example: If any of our Garage Door Solutions’ employees becomes ill due to COVID-19, has been exposed to someone with COVID-19, suspects that they are or could be asymptomatic of COVID-19, is subject to mandatory or suggested quarantine, has a sick family member at home with COVID-19, has symptoms of COVID-19 (e.g., fever, cough, or shortness of breath), or receives a report of COVID-19 from a health care provider, they should immediately notify their immediate Manager/Supervisor, or other designated person, or Human Resources, as soon as reasonably practicable. Garage Door Solutions’ employees should be aware that there will be no reprisal from the company for such reporting. This is critical to protect other Garage Door Solutions’ employees, garage door jobsite contacts, and garage homeowner/customers who may have come into contact with an Garage Door Solutions employee at risk of spreading COVID-19 and will allow the Company to take appropriate next steps, like increased cleaning or even limited office closures.
Procedures and policies for accommodating employees with medical or other conditions that put them at increased risk of severe COVID-19 illness.
Example: Garage Door Solutions will:
- Provide options for alternative work assignments such as telework, alternative work locations, reassignment, or social distancing measures whenever possible.
Management will not terminate, suspend, discipline, or take any other adverse employment action against a Garage Door Solutions employee exercising their rights under this proclamation, nor take any action that would result in loss of the high-risk employee’s current position by permanent replacement.
› Providing information about COVID-19 testing.
› Example: Garage Door Solutions will provide our employees with information concerning potential COVID-19 exposures, COVID-19 testing facility locations, and offer COVID-19 test at no cost to Garage Door Solutions employees during their working hours, when required. Please contact our H.R. department for testing facilities in your area.
When testing is not required, and workers voluntarily want to be tested, they will be informed on how they can access COVID-19 testing (I.e., voluntary testing modules, health plans, etc.) This is to give workers tools to get tested when they have symptoms, and to reduce the likelihood of bringing the virus to work.
Communicating information about COVID-19 hazards and the employer’s COVID-19 policies and procedures to employees and to other employer’s persons, and entities within or in contact with the employer’s workplace.
Example: Garage Door Solutions will issue hazard alerts through our existing employee notification procedures and or other applicable processes for outside sources such as emails, bulletin board postings, warning signs, and text messages. We will limit the source of these alerts and other related information to reliable organizations such as, but not limited to the CDC, World Health Organization and OSHA.
In the event we are required to provide testing because of a workplace exposure or outbreak, Garage Door Solutions will communicate the plan for providing such testing and inform affected garage door repairman of the reason for the testing and the possible outcome of a positive test
IDENTIFICATION AND EVALUATION OF COVID-19 HAZARDS –
3205 (c) (2)
Garage Door Solutions will:
Allow for Garage Door Solutions employee and authorized employee representative participation in the identification and evaluation of COVID-19 hazards.
Example: Garage Door Solutions will collectively evaluate the potential sources of COVID-19 hazards that could affect our garage technicians, garage door wholesale customer team, and/or employees. This includes where, how, and what sources of COVID-19 hazards might our employees be exposed to. Particular attention will be paid to areas where people may congregate or come in contact with one another. For example: meetings, entrances, bathrooms, hallways, aisles, walkways, elevators, break or eating areas, cool-down areas, and waiting areas. We will also evaluate tools and equipment that are potentially shared and the cleaning and disinfecting processes associated with said equipment.
Develop and implement a process for screening Garage Door Solutions employees for and responding to employees with COVID-19 symptoms.
Example: In order to prevent the spread of the coronavirus and reduce the potential risk of exposure to our workforce, Garage Door Solutions is requiring all employees to complete a pre-screening questionnaire form before returning to any company premise, garage door contract jobsite or work area. After completing and submitting the survey, if they do not answer any questions in the affirmative, they are checked in for the day. If they do answer questions in the affirmative, Individuals exhibiting symptoms or unable to self-certify will be directed to leave the workplace and seek medical attention and applicable testing. If an employee exhibits COVID-19 symptoms, the employee must remain at home until he or she is symptom free for 72 hours (3 full days) without the use of fever-reducing or other symptom-altering medicines.
Develop policies and procedures to respond effectively and immediately to individuals at the work place with COVID-19, to prevent or reduce the risk of transmission.
Example: Garage Door Solutions requires than any employee that tests positive for COVID-19 will be directed to self-isolate away from work. Garage Door Solutions employees that test positive and are symptom free may return to work when at least ten (10) days have passed since the date of his or her first positive test, and have not had a subsequent illness. Garage Door Solutions employees that test positive and are directed to care for themselves at home may return to work when: (1) at least 72 hours (3 full days) have passed since recovery, and (2) at least ten (10) days have passed since symptoms first appeared. Garage Door Solutions employees that test positive and have been hospitalized may return to work when directed to do so by their medical care provider. Garage Door Solutions may require an employee to provide documentation clearing their return to work.
Conduct a workplace-specific identification of all interaction areas, activities, processes, equipment and materials that could potentially expose employees to COVID-19 hazards.
Example: Garage Door Solutions will identify “choke points” and “high-risk areas” where garage door technicians, other workers or customers are forced to stand together, such as hallways, hoists and elevators, break areas, and buses, and control them so social distancing is maintained where possible.
Minimize interactions when picking up or delivering equipment or materials to ensure minimum 6-foot separation.
Stagger the Garage Door Solutions employees as necessary to reduce density and maintain minimum 6-foot separation social distancing.
Discourage Garage Door Solutions workers from using other workers’ phones, desks, offices, tools, and equipment. When necessary, clean and disinfect them before and after use.
Place handwashing stations & hand sanitizer in accessible locations
Mark walking areas with directional arrows.
Post signs in high traffic areas visible to all workers, and the required hygienic practices as a reminder of how to help prevent the spread of COVID-19.
For indoor locations, evaluate how to maximize the quantity of outdoor air and whether it is possible to increase filtration efficiency to the highest level compatible with the existing ventilation system.
Example: Garage Door Solutions will attempt to lower occupancy in all indoor locations by staggering work hours and tele-communicating, which will allow for social distancing that reduces the risk of infection and also allows more outside air provided for each person and better overall air quality. We will also attempt to upgrade our filtration in our HVAC systems to a MERV 13 rating or as high as the system is capable. We will also look into installing portable HEPA air cleaners appropriately sized for the room, which can reduce 99% of airborne particles that pass through the system. Lastly we will attempt to utilize outdoor air to the extent possible by opening windows and doors where those opportunities are available.
Example: Garage Door Solutions will periodically review applicable orders and guidance from the State of California and the local health department related to COVID-19 hazards and prevention.
Example: Garage Door Solutions will periodically evaluate existing COVID-19 prevention controls at the workplace and the need for different/additional controls when and where applicable.
Example: Garage Door Solutions will conduct periodic inspections as needed to identify unhealthy conditions, work practices, and work procedures related to COVID-19, in our workplace.
INVESTIGATING AND RESPONDING TO COVID-19 CASES IN THE WORKPLACE – 3205 (c) (3)
Management will have an effective procedure to investigate and respond to COVID-19 cases in the workplace:
› Example: Garage Door Solutions will take the following actions when there has been a COVID-19 case at the place of employment.
- Determine the day and time the COVID-19 case was last present and to the extent possible, the date of the positive test(s) and/or diagnosis and the date the case first had one or more symptoms, if any were experienced.
- Determine who may have had a COVID-19 exposure.
- Give notice of the potential COVID-19 exposure, within one business day, in a way that does not reveal any personal identifying information of the COVID-19 case, to the following:
- a)All employees who may have had COVID-19 exposure and their authorized representatives.
- b)Independent contractors and other employers present at the workplace during the high-risk exposure period.
- Garage Door Solutions will offer COVID-19 testing where required at no cost to employees during their working hours. Testing locations will be supplied to employees at (Insert Location)
- Garage Door Solutions will investigate whether any workplace conditions could have contributed to the risk of COVID-19 exposure and what could be done to reduce exposure.
Garage Door Solutions will ensure that all employee medical records required by this section and sections 3205.1 through 3205.4 are kept confidential and are not disclosed or reported without the employee’s express written consent to any person within or outside the workplace.
CORRECTION OF COVID-19 HAZARDS – 3205 (c) (4)
Example: Garage Door Solutions will implement effective policies and/or procedures for correcting unsafe or unhealthy conditions, work practices, policies and procedures in a timely manner based on the severity of the hazard.
- When a COVID-19 hazard is discovered in a specific work areas/s, said hazard must be corrected immediately upon discovery. All non-compliance actions, work practices, or unhealthy or unsafe conditions will be documented and confirmation of correction sent to (Name here) within 24 hours.
- When a COVID-19 hazard exists in a specific work area/s which cannot be immediately abated without endangering employee (s), we will remove all exposed workers from the area except those necessary to correct the existing condition. Workers necessary to correct the hazardous condition will be provided with the necessary protection; and all such actions taken and dates they are completed will be documented on a company Hazard and Correction Record and sent to (Name here) within 8 hours.
- New hazards will be investigated and our COVID-19 plan will be updated to reflect with new information or processes implemented to reduce the transmission of the virus in the workplace.
TRAINING AND INSTRUCTION – 3205 (c) (5)
Garage Door Solutions will assure all workers, including managers and supervisors, have training and instruction on COVID-19 health practices. Training and instruction will be provided as follows:
› Managements COVID-19 policies and procedures.
› Information regarding COVID-19 related benefits to which the employee may be entitled under applicable federal, state or local laws.
› The fact that COVID-19 is an infectious disease that can be spread through the air or contaminated objects.
› Methods of physical distancing and wearing face coverings.
› The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing must be combined with other controls, including face coverings and hand hygiene, to be effective.
› The importance of frequent hand washing with soap and water for at least 20 seconds and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled.
› Proper use of face coverings.
› COVID-19 symptoms and the importance of not coming to work and obtaining a COVID-19 test if the employee has COVID-19 symptoms.
› Training and instruction will be provided by job supervision a minimum of once monthly or as needed.
› Training will be provided in person with social distancing, via video, conference calls, online meetings, and other applicable communication methods.
› Records of all COVID employee training will be maintained at the corporate office.
PHYSICAL DISTANCING – 3205 (c) (6)
Example: All Garage Door Solutions employees will be separated from other persons by at least six feet, except where it can be demonstrated that six feet of separation is not possible, and except for momentary exposure while garage door repair technicians are in movement.
Garage Door Solutions where possible, will maintain at least six feet of physical distancing at all times in our workplace by:
- Eliminating the need for garage door repair technicians in the workplace whenever possible – (e.g. telework or other remote work arrangements).
- Reducing the number of persons in an area at one time, including visitors.
- Placing visual cues such as signs and floor markings to indicate where Garage Door Solutions employees and others should be located or their direction and path of travel.
- Staggered arrival, departure, work, and break times.
- Adjusted work processes or procedures, to allow greater distance between employees.
When it is not possible to maintain a distance of at least six feet, individuals will be as far apart as possible.
FACE COVERINGS – 3205 (c) (7)
› Example: Garage Door Solutions will provide face coverings and replacements when applicable, and ensure they are worn in all Garage Door Solutions work areas by employees over the nose and mouth when indoors, when outdoors and less than six feet away from another person, and where required by orders from the CDHP or local health department. Face shields are not a replacement for face coverings, although they may be worn together for additional protection.
Exceptions:
- When an Garage Door Solutions employee is alone in a room.
- While eating and drinking at the workplace, provided Garage Door Solutions employees are at least six feet apart and outside air supply to the area, if indoors air has been maximized to the extent possible.
- Garage Door Solutions’ employees wearing respiratory protection in accordance with section 5144 or other Title 8 safety orders.
- Garage Door Solutions’ employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing impaired person. Additional information and medical documentation will be reviewed by human resources for any requests for reasonable accommodations.
- Specific tasks that cannot feasibly be performed with a face covering.
Our Garage Door Solutions management team will ensure there is an adequate supply of clean face coverings for employees.
Garage Door Solutions employees exempted from wearing face coverings due to a medical condition, mental health condition, or disability shall wear an effective non-restrictive alternative, such as a face shield with a drape on the bottom if their condition or disability permits it.
If a face covering becomes ineffective or damaged, the employee is encourages to contact human resources to obtain a replacement.
Garage Door Solutions employees should report all persons not wearing the required face covering to their supervisor immediately
General face covering requirements:
- Wear a mask that covers your nose and mouth to help prevent the spread of COVID-19.
- Wear a mask in public settings when around people who don’t live in your household, especially when it may be difficult for you to stay six feet apart.
- Avoid people who do not have a mask by maintaining a minimum of 6 feet of separation, whenever possible.
- Don’t put the mask around your neck, your chin or up on your forehead.
- Don’t touch the mask, and if you do, wash your hands or use hand sanitizer to disinfect, and untie the strings behind your head or stretch the ear loops. Handle only by the ear loops or ties.
- Fold outside corners together.
- Place mask in the washing machine after each days use.
- Be careful not to touch your eyes, nose, and mouth when removing and wash hands immediately after removing.
- Face covering requirements will apply to all visitors, subcontractors, delivery personnel while on company premises, work areas or jobsites.
OTHER ENGINEERING CONTROLS, ADMINISTRATIVE CONTROLS AND PPE – 3205 (c) (8)
Garage Door Solutions will implement the following engineering controls, administrative controls, and provide PPE:
Example: At fixed locations where it is not possible to maintain the physical distancing requirement at all times, management will install cleanable solid partitions that effectively reduce aerosol transmission between Garage Door Solutions employees and other persons.
For buildings with mechanical or natural ventilation, or both, Garage Door Solutions will maximize the quantity of outside air provided to the extent feasible, except when the United States Environmental Protection Agency (EPA) Air Quality Index is greater than 100 for any pollutant or if opening windows or letting in outdoor air by other means would cause a hazard to employees, for instance from excessive heat or cold.
Garage Door Solutions has implemented cleaning and disinfecting procedures, that include: 1. Identifying and regularly cleaning and disinfecting frequently touched surfaces and objects, such as doorknobs, elevator buttons, equipment, tools, handrails, handles, controls, bathroom surfaces, and steering wheels. Garage Door Solutions management will inform employees and authorized employee representatives of cleaning and disinfection protocols, including the planned frequency and scope of regular cleaning and disinfection.
Garage Door Solutions will prohibit the sharing of personal protective equipment and to the extent feasible, items that employees come in regular physical contact with such as phones, headsets, desks, keyboards, writing materials, instruments, and tools. When it is not feasible to prevent sharing, sharing will be minimized and such items and equipment will be disinfected between uses. Sharing of vehicles will be minimized to the extent feasible, and high touch points (steering wheel, door handles, seatbelt buckles, armrests, shifter, etc.) will be disinfected between users.
Management will assure cleaning and disinfection of areas, material, and equipment used by a COVID-19 case during the high-risk exposure period is properly implemented before use by other employees.
To protect Garage Door Solutions employees from COVID-19 hazards, management will evaluate its handwashing facilities, determine the need for additional facilities, encourage and allow time for employee handwashing, and provide employees with an effective hand sanitizer.
Management will also encourage Garage Door Solutions employees to wash their hands for at least 20 seconds. Provision or use of hand sanitizers with methyl alcohol is prohibited.
Management will evaluate the need for personal protective equipment to prevent exposure to COVID-19 hazards, such as gloves, goggles, and face shields, and provide such personal protective equipment as needed.
We will also evaluate the need for respiratory protection in accordance with section 5144 when the physical distancing requirements in subsection (c) (6) are not feasible or are not maintained.
REPORTING AND RECORDKEEPING AND ACCESS- 3205 (c) (9)
It is Garage Door Solutions policy to:
Example: Report information about COVID-19 cases at the workplace to the local health department whenever required by law, and provide any related information requested by the local health department.
Report immediately to the Division any COVID-19-related serious illness or death, as defined under section 330 (h), of an employee occurring in a place of employment or in connection with any employment.
Maintain records of the steps taken to implement the written COVID-19 Prevention Program.
Make our COVID-19 Prevention Program available at the workplace to Garage Door Solutions employees, authorized employee representatives and the division immediately upon request.
Keep a record of and track all COVID-19 cases.
EXCLUSION OF COVID-19 CASES – 3205 (c) (10)
Example: Garage Door Solutions will ensure that COVID-19 cases are excluded from the workplace until the return to work requirements of subsection (c) (11) are met.
Garage Door Solutions will exclude employees with COVID-19 exposure from the workplace for 14 days after the last known COVID-19 exposure to a COVID-19 case.
For Garage Door Solutions employees excluded from work under subsection (c) (10) and otherwise able and available to work, management will continue and maintain an employee’s earnings, seniority and all other employee rights and benefits; including the employee’s right to their former job status as if the employee had not been removed from their job. Management may use employer-provided employee sick leave benefits for this purpose and consider benefit payments from public sources in determining how to maintain earnings, rights and benefits, where permitted by law and when not covered by workers’ compensation.
If exclusion is necessary, management will provide employees the information on benefits.
RETURN TO WORK CRITERIA – 3205 (c) (11)
Example: Garage Door Solutions will ensure that COVID-19 cases with COVID-19 symptoms will not return to work until:
- At least 24 hours have passed since a fever of 100.4 or higher has resolved without the use of fever-reducing medications;
- COVID-19 symptoms have improved; and
- At least 10 days have passed since COVID-19 symptoms first appeared.
COVID-19 cases who tested positive but never developed COVID-19 symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test.
A negative COVID-19 test will not be required for an employee to return to work.
If an order to isolate or quarantine an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. If no period was specified, then the period will be 10 days from the time the order to isolate was effective, or 14 days from the time the quarantine was effective.
If there are no violations of local or state health officer orders for isolation or quarantine, the division may, upon request, allow Garage Door Solutions employees to return to work on the basis that the removal of an employee would create undue risk to a community’s health and safety. In such cases, the employer shall develop, implement, and maintain effective control measures to prevent transmission in the workplace including providing isolation for the employee at the workplace and, if isolation is not possible, the use of respiratory protection in the workplace.
Sections 3205.1, 3205.2 and 3205.4 are supplementary elements of this program.
MULTIPLE COVID-19 INFECTIONS AND COVID-19 OUTBREAKS 3205.1
This section applies to a place of employment covered by section 3205 if it has been identified by a local health department as the location of a COVID-19 outbreak or when there are three or more COVID-19 cases in an exposed workplace within a 14-day period. This section will apply until there are no new COVID-19 cases detected in a workplace for a 14-day period.
COVID-19 testing. Garage Door Solutions will provide COVID-19 testing to all employees at the exposed workplace except for employees who were not present during the period of an outbreak identified by a local health department or the relevant 14-day period(s) listed under the scope, as applicable. COVID-19 testing will be provided at no cost to employees during employees’ working hours.
COVID-19 testing will consist of the following:
(A) Immediately upon being covered by this section, all employees in the exposed workplace will be tested and then tested again one week later. Negative COVID-19 test results of employees with COVID-19 exposure will not impact the duration of any quarantine period required by, or orders issued by, the local health department.
(B) After the first two COVID-19 tests required by section (A), Garage Door Solutions will provide continuous COVID-19 testing of employees who remain at the workplace at least once per week, or more frequently if recommended by the local health department, until there are no new COVID-19 cases detected in the workplace for a 14-day period.
(C ) Garage Door Solutions will provide additional testing when deemed necessary by the Division through the Issuance of Order to Take Special Action, in accordance with title 8, section 332.3.
Exclusion of COVID-19 cases. Garage Door Solutions will ensure COVID-19 cases and employees who had COVID-19 exposure are excluded from the workplace in accordance with subsections 3205(c)(10) and (c)(11) and local health officer orders if applicable.
Investigation of workplace COVID-19 illness. Garage Door Solutions will immediately investigate and determine possible workplace related factors that contributed to the COVID-19 outbreak in accordance with subsection 3205(c)(3).
COVID-19 Investigation, review and hazard correction. In addition to the requirements of subsection 3205(c)(2) and 3205(c)(4), Garage Door Solutions will immediately perform a review of potentially relevant COVID-19 policies, procedures, and controls and implement changes as needed to prevent further spread of COVID-19. The investigation and review will be documented and include:
(1) Investigation of new or unabated COVID-19 hazards including the companies leave policies and practices and whether employees are discouraged from remaining home when sick; the companies COVID-19 testing policies; insufficient outdoor air; insufficient air filtration; and lack of physical distancing.
(2) The review will be updated every thirty days that the outbreak continues, in response to new information or to new or previously unrecognized COVID-19 hazards, or when otherwise necessary.
(3) Garage Door Solutions will implement changes to reduce the transmission of COVID-19 based on the investigation and review required by subsections of the standard. Garage Door Solutions will consider moving indoor tasks outdoors or having them performed remotely, increasing outdoor air supply when work is done indoors, improving air filtration, increasing physical distancing as much as possible, respiratory protection, and other applicable controls.
Notifications to the local health department.
Garage Door Solutions will contact the local health department immediately but no longer than 48 hours after management knows, or with diligent inquiry would have known, of three or more COVID-19 cases for guidance on preventing the further spread of COVID-19 within the workplace.
Garage Door Solutions will provide to the local health department the total number of COVID-19 cases and for each COVID-19 case, the name, contact information, occupation, workplace location, business address, the hospitalization and/or fatality status, and North American Industry Classification System code of the workplace of the COVID-19 case, and any other information requested by the local health department. Garage Door Solutions will continue to give notice to the local health department of any subsequent COVID-19 cases at the workplace.
Effective January 1, 2021, Garage Door Solutions will provide all information to the local health department required by Labor Code section 6409.6
MAJOR COVID-19 OUTBREAKS 3205.2
This section applies to any place of employment covered by section 3205 when there are 20 or more COVID-19 cases in an exposed workplace within a 30-day period.
This section will apply until there are no new COVID-19 cases detected in a workplace for a 14-day period.
COVID-19 testing. Garage Door Solutions will provide twice a week COVID-19 testing, or more frequently if recommended by the local health department, to all employees present at the exposed workplace during the relevant 30-day period(s) and who remain at the workplace. COVID-19 testing will be provided at no cost to employees during employees’ working hours.
Exclusion of COVID-19 cases. Garage Door Solutions will ensure COVID-19 cases and employees with COVID-19 exposure are excluded from the workplace in accordance with subsections 3205(c)(10) and (c)(11) and any relevant local health department orders.
Investigation of workplace COVID-19 illnesses. Garage Door Solutionswill comply with the requirements of subsection 3205(c)(3).
COVID-19 hazard correction. In addition to the requirements of subsection 3205(c)(4), Garage Door Solutions will take the following actions:
(1) In buildings or structures with mechanical ventilation, Garage Door Solutions will filter recirculated air with Minimum Efficiency Reporting Value (MERV) 13 or higher efficiency filters if compatible with the ventilation system. If MERV-13 or higher filters are not compatible with the ventilation system, management will use filters with the highest compatible filtering efficiency. Garage Door Solutions will also evaluate whether portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems would reduce the risk of transmission and will implement their use to the degree feasible.
(2) Garage Door Solutions will determine the need for a respiratory protection program or changes to an existing respiratory protection program under section 5144 to address COVID-19 hazards.
(3) Garage Door Solutions will evaluate whether to halt some or all operations at the workplace until COVID-19 hazards have been corrected.
(4) Any other control measures deemed necessary by the Division through the Issuance of Order to Take Special Action, in accordance with title 8 section 332.3.
Notifications to the local health department. Garage Door Solutions will comply with the requirements of section 3205.1(f).
COVID-19 PREVENTION IN EMPLOYER-PROVIDED TRANSPORTATION TO AND FROM WORK. 3205.4
This section applies to Garage Door Solutions-provided motor vehicle transportation to and from work, which is any transportation of a Garage Door Solutions employee, during the course and scope of employment, provided, arranged for, or secured by an employer including ride-share vans or shuttle vehicles, car-pools, and private charter buses, regardless of the travel distance or duration involved. Subsections (b) through (g) apply to employer-provided transportation.
The following exceptions apply:
(1) This section does not apply if the driver and all passengers are from the same household outside of work, such as family members.
(2) This section does not apply to Garage Door Solutions-provided transportation when necessary for emergency response, including firefighting, rescue, and evacuation, and support activities directly aiding response such as utilities, communications, and medical operations.
(b) Assignment of transportation. Garage Door Solutions will prioritize shared transportation assignments in the following order:
(i) Garage Door Solutions employees residing in the same housing unit will be transported in the same vehicle.
(ii) Garage Door Solutions employees working in the same crew or worksite will be transported in the same vehicle.
(iii) Garage Door Solutions employees who do not share the same household, work crew or worksite will be transported in the same vehicle only when no other transportation alternatives are possible.
(c) Physical distancing and face coverings. Garage Door Solutions will ensure that:
(i) Physical distancing and face covering requirements of subsection 3205(c)(6) and (c)(7) are followed for Garage Door Solutions employees waiting for transportation.
(ii) The vehicle operator and any passengers are separated by at least three feet in all directions during the operation of the vehicle, regardless of the vehicle’s normal capacity.
(iii) The vehicle operator and any passengers are provided and wear a face covering in the vehicle as required by subsection 3205(c)(7).
(d) Screening. Garage Door Solutions will develop, implement, and maintain effective procedures for screening and excluding drivers and riders with COVID-19 symptoms prior to boarding shared transportation.
(e) Cleaning and disinfecting. Garage Door Solutions will ensure that:
(i) All high-contact surfaces (door handles, seatbelt buckles, armrests, etc.) used by passengers are cleaned and disinfected before each trip.
(ii) All high-contact surfaces used by drivers, such as the steering wheel, armrests, seatbelt buckles, door handles and shifter, will be cleaned and disinfected between different drivers.
(iii) Management will provide sanitizing materials and ensure they are kept in adequate supply.
(f) Ventilation. Garage Door Solutions will ensure that vehicle windows are kept open, and the ventilation system set to maximize outdoor air and not set to recirculate air. Windows do not have to be kept open if one or more of the following conditions exist:
(i) The vehicle has functioning air conditioning in use and the outside temperature is greater than 90 degrees Fahrenheit.
(ii) The vehicle has functioning heating in use and the outside temperature is less than 60 degrees Fahrenheit.
(iii) Protection is needed from weather conditions, such as rain or snow.
(iv) The vehicle has a cabin air filter in use and the U.S. EPA Air Quality Index for any pollutant is greater than 100.
(g) Hand hygiene. Garage Door Solutions will provide hand sanitizer in each vehicle and ensure that all drivers and riders sanitize their hands before entering and exiting the vehicle. Hand sanitizers with methyl alcohol are prohibited.
